Agreed Procedure
A standardized method defined by both buyer and seller governs the extraction of material samples from a delivered shipment. By implementing a joint sampling protocol, both parties ensure that the resulting specimens are unbiased and legally binding. This procedure must be documented before any commercial testing begins.
Sample Selection
Extracting specimens requires selecting bales or cartons from different locations throughout the container. Under the joint sampling protocol, a pre-determined percentage of the shipment is opened and sampled. This random selection prevents the intentional choosing of superior or inferior quality portions.
Execution Step
Technicians from both organizations or an independent third-party inspector must witness the drawing of the samples. The joint sampling protocol requires the specimens to be sealed in airtight containers immediately after extraction. This maintains the moisture content and prevents contamination prior to laboratory testing.
Arbitration Value
If a quality dispute arises, the sealed specimens are sent to a referee laboratory for final analysis. Because the joint sampling protocol was followed, the test results cannot be disputed on the grounds of poor sampling technique. This mutual agreement provides a secure legal foundation for settling financial claims regarding quality defects and ensures that both sides accept the laboratory verdict without further delay.
